Employee data, documents and structure in one place
Personal, contact, employment and payment details; personnel documents; onboarding and offboarding processes. Sensitive fields are open only to authorized roles.
One card per employee
Personal, contact, employment and payment details are gathered on a tabbed employee card.
- The personnel fields a standard company needs are on the card
- Dates are shown as day/month/year
Selin Arslan
Sales Specialist
- Date of birth
- 14/05/1992
- ID number
- •••••••••••
- Marital status
- Married
Sensitive fields are protected
Access is kept narrow at the field level. Managers see only their own team.
- Sensitive fields such as ID and payment are open only to authorized HR roles
- Employees see their own information
Salary and ID details
Access
- EmployeeOwn details
- HR Specialist+Authorized fields
- ManagerOwn team only
- Another team's managerCannot see
Personnel documents in secure storage
Documents are kept in private storage and opened through time-limited links. Access belongs to authorized HR roles only.
- Only PDF and image files are accepted
Personnel file
- 1ID copySecure storage
- 2Medical reportSecure storage
- 3DiplomaSecure storage
Organization structure
Departments and manager relationships are defined; manager visibility follows this structure.
- A manager's direct team also defines their access in other modules
Sales department
- 1General ManagerTop management
- 2Sales ManagerMert K.
- 3Sales SpecialistSelin A.
Invite employees
Employees are invited one by one or in bulk, and set their passwords through the invitation link.
- In a bulk invite, failed rows are reported and the rest are processed
Invitation
Awaiting invite- 1Invite sent
- 2Password set
- 3Account active
Offboarding with a checklist
The departing employee's process is tracked with a checklist; when complete, account access is closed.
- Post-departure retention period and deletion/anonymization rules are managed inside the system
Offboarding
Offboarding started
30/10/2026
Assets and documents checked
01/11/2026
Account access closed
02/11/2026
The screens shown use sample data.
How it works
1Invite employees
One by one or in bulk.
2Enter details and documents
On the employee card.
3Share by permission
Everyone sees only what they should.
Works well together
Leave Management
Past leave and document statuses appear on the employee detail page.
Timesheet
Daily, weekly and monthly records appear on the employee detail page.
Performance
The employee detail page has a performance tab.
Frequently asked questions
Who can see salary information?
Authorized HR roles. Access to sensitive fields is kept narrow.
Can an employee see their own information?
Yes, they see their own details and documents.
What happens to data when an employee leaves?
Retention periods and deletion/anonymization rules are managed inside the system.
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