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From application to hire, at every candidate stage

Open job postings, move applications through stages and record interview notes. Candidate data is open only to authorized HR roles.

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Open a posting in a few fields

Define the position, publish it, and close it when hiring is done.

  • Opening, editing and closing postings belongs to authorized HR roles

New posting

Position

Sales Specialist

Department

Sales

Status

Published
Publish posting

Applications move stage by stage

Track the candidate on a card through New Application, Screening, Interview, Offer and Hired or Rejected.

  • Applications are linked to postings

New

Can B.
Selin A.

Screening

Interview

Ayşe T.

Offer

Talent pool

Candidates are kept in a pool independent of postings and can be reconsidered for later positions.

  • Candidate records are managed only on the HR screen

Talent pool

  • Selin A.Sales SpecialistScreening
  • Can B.Warehouse LeadNew
  • Ayşe T.Accounting SpecialistInterview

Interview notes with the candidate

Interview notes and evaluations are stored with the application, making it easier to follow the process later.

  • Notes and evaluations are open only to authorized HR roles

Selin A. · Sales Specialist

  1. Application received

    06/10/2026

  2. Screening completed

    08/10/2026

  3. Interview note added

    13/10/2026

Candidate data is open only to HR

Candidate data such as name, contact details and CV is treated as sensitive; only authorized HR roles can access it.

  • Managers and employees cannot see candidate files

Candidate file (CV, contact)

Access

  • HR Specialist+Sees and manages
  • ManagerCannot see
  • EmployeeCannot see

Employees see open positions

Employees inside the company can see only published postings, so they learn about internal opportunities.

  • Closed and draft postings are not shown to employees

Open positions

  • 1Sales SpecialistSalesPublished
  • 2Warehouse LeadLogisticsPublished

The screens shown use sample data.

How it works

  1. 1Open a posting

    Define the position and publish it.

  2. 2Evaluate applications

    By stage and notes.

  3. 3Record the decision

    Offer and hiring outcome.

Works well together

Employee Records

Onboarding and the employee record live in the same system.

Frequently asked questions

Who sees candidate information?

Only authorized HR roles. Managers and employees cannot see candidate files.

Are candidates kept per posting?

Candidates are kept in a pool independent of postings; applications are linked to postings.

Can employees see open positions?

Yes, only published postings.

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